We’re over a year into the pandemic, and most of us would be ecstatic to never have to look into a webcam again.
But whether you like it or not, Zoom meetings are here to stay.
After a year of virtual assemblies, the majority of people have grasped the proper video etiquette, but some are still struggling.
Regardless of whether you think you’ve got Zoom formalities down pat, we highly recommend checking out the following tips so that you don’t embarrass yourself in the next meeting.
1. Turn your camera on
Unless you’re Kim Kardashian, chances are that you’d prefer to keep your camera off. You might think you’re doing everyone a favor by hiding your bedhead, when in reality, you’re coming across as rude.
As long as your camera is in working condition, it should be on. The host is taking the time to conduct the meeting–the least you can do is be fully present and turn your camera on (even with your bedhead). It doesn’t hurt to use Zoom’s beauty filter too!
2. Mute yourself if you’re not speaking
Not everyone knows that Zoom allows you to change your speaker viewing settings.
If you have your preferences set to “speaker view” rather than “grid”, it can be really annoying when the faces of people who aren’t muted keep flashing on your screen every time the slightest noise occurs in their background.
That being said, be mindful of others on the call and remember to mute yourself when you’re not talking–especially if you have loud pets, roommates, or children at home.
3. Use the “raise your hand” feature
Do you find yourself biting your tongue in meetings just because you’re afraid of interrupting someone else?
Thanks to Zoom’s hand-raising feature, everyone gets their own turn to speak. This is a button you can press that will alert the host to unmute you when it’s your turn. The host will be able to manage everyone with their hands raised and give them each a chance to speak in an orderly fashion.
4. Be mindful of your background
These days, our attention spans are shorter than ever. That being said, it’s important to be mindful of your Zoom background.
We’re not saying you need to go clean the whole house before signing onto Zoom, but if you have a messy background, you may want to consider choosing a fake virtual backdrop (or blurring it) to cover it up.
Just please, for the love of God, don’t use a video as your background… There is nothing more distracting than this.
5. Test your microphone in advance
If you don’t test your microphone in advance, you won’t know until the meeting that something is wrong with it.
Fortunately, Zoom allows you to run a quick microphone and camera test beforehand. We highly advise that you check both to save yourself the embarrassment and inconvenience that comes with a busted microphone.
6. Use closed captioning
To meet accessibility requirements, we recommend that hosts turn on closed captioning for large meetings. Zoom’s live transcription feature allows for everyone to follow along easily–whether they’re hard of hearing or not.
7. Warn others before you start recording
Before recording your meeting, you must ask your attendees’ permission. After getting unanimous acceptance, let everyone know that you’re about to press record, and they’ll receive a loud verbal and visual warning.
Speaking from personal experience, your attendees will want a heads up before they’re startled by this new alert. It’s quite jarring when you’re not expecting it!
With Zoom meetings here to stay, it’s important that you get a grip on the proper virtual meeting etiquette. Regardless of where you are in your digital transformation, Bizzuka is here to meet you where you’re at. Check out our blog for more digital tips and tricks.